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BOOK CLUB

Book Club is the Third Thursday of the month unless otherwise indicated by the Hostess.

Members (by order of rotation)
Sandra . Lori . Clare . Cara . Carole . Shawn . Crista . Libby . Jayme . Laura . Catherine . Veronica . Karen . Betsy

March 19, 2015 - CRISTA - How To Be Both: A Novel by Ali Smith

April 16, 2015 - LIBBY - A Prayer for Owen Meany by John Irving

May 21, 2015 - JAYME - Big Little Lies by Liane Moriarty

June 18, 2015 - LAURA
July 16, 2015 - CATHERINE
August 20, 2015 - VERONICA
September 17, 2015 - KAREN
October 15, 2015 - BETSY

ROTATION RESTARTS
November 19, 2015 - SANDRA
DECEMBER - ORNAMENT EXCHANGE: FIRST THURSDAY, December 3, 2015 - LORI's
JANUARY 14, 2016 - LORI
FEBRUARY 18, 2016 - CLARE
MARCH 17, 2016 - CARA
APRIL 21, 2016 - CAROLE
MAY 19, 2016 - SHAWN
JUNE 16, 2016 - CRISTA
JULY 21, 2016 - LIBBY
AUGUST 18, 2016 - JAYME
SEPTEMBER 15, 2016 - LAURA
OCTOBER 20, 2016 - CATHERINE
NOVEMBER 17, 2016 - VERONICA
DECEMBER - ORNAMENT EXCHANGE: FIRST THURSDAY, December 1, 2015 - LORI's
JANUARY 19, 2017 - KAREN
FEBRUARY 16, 2017 BETSY
ROTATION RESTARTS

Some Past Books: The Help, Love Monkey, the Poisonwood Bible, A Piece of Cake, The Girl with the Dragon Tattoo, Escape, Big Fish, Mom Always Liked You Best, Loving Frank, Ricochet: A Novel, Twilight, The Kite Runner, A Thousand Splendid Suns, My Sister's Keeper, The Carrie Diaries, The Liars Club, The Worst Thing I've Done, The Wish Club, Still Alice, Middlesex, 'Tis, Tender at the Bone: Growing up at the Table, The Art of Racing in the Rain, Cutting for Stone, The Island, Timeline, My Lobtomy, Water for Elephants, Zeitoun, The Cat's Table, The Hunger Games, Sarah's Key, A visit from the Goon Squad by Jennifer Egan, Fairy Tale Interrupted: A Memoir of Life, Love and Loss by RoseMarie Terenzio, Julia's Chocolates by Cathy Lamb, City of Thieves by David Benioff, The Caller, Fifty Shades of Grey, Room, Gone Girl, Life of Pi, Swamplandia, And the Mountains Echoed by Khaled Hosseini, The Light Between Oceans: A Novel by M.L. Stedman, Where's you Go, Bernadette: A Novel by Maria Semple, The Dinner by Herman Koch, Heft by Liz Moore, Lean In: Women, Work, and the Will to Lead by Sheryl Sandberg, The Rosie Project by Graeme Simsion, #GIRLBOSS by Sophia Amoruso, Little Failure: A Memoire by Gary Shtygart, The Interestings by Meg Wolitzer, One Plus One by Jojo Moyes, The Orphan Train by Christina Baker Kline, Sisterland by Curtis Sittenfeld, I Forgot to Remember by Susan E Mec ...

Friday, February 21, 2014

2014 BBQ Rules

2014 WORLD’S CHAMPIONSHIP BAR-B-QUE TEAM HANDBOOK & CONTEST RULES
HOUSTON LIVESTOCK SHOW AND RODEO™
THIS HANDBOOK IS SUBJECT TO CHANGE.

CONTACT INFORMATION
Elizabeth Greer, Management Coordinator - greer@hlsr.com - Phone (832) 667-1103
Jennifer Meznarich, Staff Coordinator- meznarich@hlsr.com - Phone (832) 667-1069
Ginger Gaskamp, Coordinator - gaskamp@hlsr.com - Phone (832) 667-1249
Billy Love or Stephanie McKinnis, Love's Plumbing Company, Inc - Phone (281) 541-1000
Waste Management - 832-250-5243
First Aid (concourse on the southwest corner of the Arena proper) - 832.667.1300.


IMPORTANT HOURS
CONTEST HOURS
The World’s Championship Bar-B-Que Contest is open to the general public and guests of team members at the following times:               
Thursday, February 27, 2014, 5:00 p.m. to 11:00 p.m.
Friday, February 28, 2014, Noon to 11:00 p.m.
Saturday, March 1, 2014, 9:00 a.m. to 11:00 p.m.
ICE: ICE DELIVERY Route Starts at:
Wednesday, February 26, 2014, 2:00 p.m.
Thursday, February 27, 2014, 9:30 a.m. and 2:00 p.m.
Friday, February 28, 2014, 9:30 a.m. and 2:00 p.m.
Saturday, March 1, 2014, 9:30 a.m. and 2:00 p.m.
ICE HUB HOURS The Ice Hub sales centers will be open at the following times:
Thursday, February 27, 2014, 9:00 a.m. – 9:00 p.m.
Friday, February 28, 2014, 9:00 a.m. – 9:00 p.m.
Saturday, March 1, 2014, 9:00 a.m. – 9:00 p.m.

BEVERAGES
The Beverage Inventory sales center will be open at the following times:
Wednesday, February 26, 2014, 8:00 a.m. – 6:00 p.m.
Thursday, February 27, 2014, 8:00 a.m. – 10:00 p.m.
Friday, February 28, 2014, 8:00 a.m. – 10:00 p.m.
Saturday, March 1, 2014, 8:00 a.m. – 10:00 p.m.
Beverages may be purchased on site at the Beverage Inventory sales center. Operating hours are: (diff from other listed hours)
Thursday, February 27, 2014, Noon to 10:00 p.m.
Friday, February 28, 2014, 8:00 a.m. to 10:00 p.m.
Saturday, March 1, 2014, 8:00 a.m. to 10:00 p.m
PUMP TRUCK SERVICE
Pump truck service runs will begin at 1:00 a.m. Thursday, Friday and Saturday mornings and should be completed by 7:00 a.m.
To report a missed service, contact Waste Management at 832-250-5243 by 9:00 a.m.

RV/MOTOR HOME MOVE IN
Motor homes may be moved in at the following times: 
Tuesday, February 25, 2014, Noon – 7:00 p.m.
Wednesday, February 26, 2014, 9:00 a.m. – 6:00 p.m.
Thursday, February 27, 2014, 8:00 a.m. – 10:00 a.m.

BUSES HOURS: Shuttle service is provided 5:00 a.m. to 2:00 a.m, Wednesday, February 26 - Saturday, March 1, 2014.

IMPORTANT INFO
POWER: To remedy a tripped breaker:
a. Unplug all items from the circuit
b. Push the GFI button to ensure it isn’t a GFI that needs to be reset. If it doesn’t reset then…
c. Call your team supervisor or call the command center to have Aggreko reset the breaker
d. Begin plugging in the necessary items individually leaving off an item so to reduce the load on the circuit.

POWER: To remedy a tripped GFI Plug:
a. Unplug all items from the circuit
b. Push the GFI button to reset the circuit
c. Begin plugging in the necessary items individually but do NOT plug in the item that tripped the circuit.
· If more electricity is needed, contact the Power Provider.
· Pricing for power increases significantly on the Contest grounds, and availability is not guaranteed.

FIRE EXTINGUISHERS
Fire extinguishers shall be provided by each team per the following: 200-500 square feet of floor area: One 2-A:10-B:C rated portable fire extinguisher. 501-1000 square feet of floor area: Two 2-A:10-B:C rated portable fire extinguisher. Each additional 2000 square feet of floor area or fraction thereof: One 2-A:10-B:C rated portable fire extinguisher. At least one 3A 40B:C rated portable fire extinguisher shall be provided by each team for each kitchen, mess hall, power generator or transformer and at locations where flammable and combustible liquids are used, stored or dispensed, and as required by the Fire Marshal. A type K extinguisher is required for all locations where deep-frying is being conducted. All extinguishers must be inspected and have a current inspection date tag attached (this includes new extinguishers).

FIRST AID: First Aid is located in the concourse on the southwest corner of the Arena proper. Telephone number: 832.667.1300.

Exit spacing
Occupancy                          Minimum Number Entrance/Exits            Minimum width
Up to 199 people              two                                                                        six feet each
200 to 499 people             three                                                                     six feet each
500 to 999 people             four                                                                       eight feet each
1000 to 1999                       five                                                                         ten feet each
2000 to 2999                       six                                                                           ten feet each


TEAM INVITATIONS
Extended on an annual basis at the sole discretion of the Show. Invitations are mailed to the registered Team Owner and are non-transferable. Teams who receive an invitation to participate must complete the annual World’s Championship Bar-B-Que Contest Lease Agreement (the “Lease Agreement”) and return it by the due date.

TEAM OWNERSHIP
Team Owner - Each team must have a registered Team Owner. The Team Owner may be an Area Go Texan County, a Metro Go Texan Committee, an individual, or a company.
· Before designating a Team Owner, each team should ensure familiarity with and acceptance of the responsibilities of team ownership as described throughout this Handbook.
· Team ownership does not equate to or contract as space ownership. Participation in the Contest is by invitation, on an annual basis, at the sole discretion of the Show.
Area Go Texan Team Ownership - Area Go Texan County invitations are extended by the Show on an annual basis. The invitations are mailed to the current Area Go Texan County Ambassador. Each County may select their annual team representative. The Lease Agreement must be signed and executed by a representative of the selected team.
Metro Go Texan Team Ownership - Metro Go Texan County invitations are extended by the Show on an annual basis. The Metro Go Texan Committee will designate the teams to receive an invitation, and the Show will mail the invitation to the selected team. The Lease Agreement must be signed and executed by a representative of the selected team.
Individual Ownership - Individual-owned teams are provided a one-time opportunity, at the time of their first participation in the Contest, to declare the registered Team Owner.
· Teams owned by an individual are required to list a Team Coordinator on the Lease Agreement; the Team Coordinator may be different from the Team Owner.
· Teams owned by an individual may instruct the Show to make changes to the Team Coordinator on an annual basis. Changes to the Team Coordinator should be recorded on the Lease Agreement.
Company Ownership - Company-owned teams are provided a one-time opportunity, at the time of their first participation in the Contest, to declare the registered Team Owner.
· Teams owned by a company are required to list a Team Coordinator on the Lease Agreement.
· The Team Coordinator must be an employee of the Team Owner and must be authorized to perform legal and financial transactions on behalf of the Team Owner.
· The Team Coordinator will serve as the primary contact and decision-maker for the team.
· Teams owned by a company may instruct the Show to make changes to the Team Coordinator on an annual basis. Changes to the Team Coordinator should be recorded on the Lease Agreement.
Owner Responsibility - The Team Owner and Team Coordinator will be held responsible for the conduct of team members, guests and any persons who are or have been in the team space (collectively, the “Team Representatives”). Any behavior deemed inappropriate by the Show may result in immediate expulsion from the Contest and forfeiture of future invitations.
The Team Owner or Team Coordinator must be physically present and available to Contest and Show management during the Contest operations, including set-up and teardown periods.
Changes to Ownership - Requests for changes to team ownership must be submitted in writing and via certified mail by the current Team Owner to Elizabeth Greer before October 1 of the year preceding the Contest. The WCBBQ management coordinator, committee chairman and officer-in-charge will review the request and teams will be notified of the decision.
Changes to Team Name - A team may change the team name by recording the new team name on the annual Lease Agreement. If the team name change is not approved, the Show will notify the Team Owner within 30 days of the Lease Agreement due date.
Teams may not have the same or substantially similar name. In the event a team requests a name already being used by another Contest team, the request will be denied. If a team splits, the registered Team Owner at the time of the split will be allowed to retain the team name.
Team Relationships - Teams wishing to combine or share space must receive pre-approval from the Show. Requests to combine or share space must be submitted in writing to Elizabeth Greer prior to October 1 of the year preceding the Contest. Requests will be reviewed by the WCBBQ management coordinator, Committee chairman, and officer in charge and teams will be notified of the decision.
Teams are encouraged to inform the Show about relationships with neighboring teams. Sometimes, utility, safety or other issues require teams to be relocated. It is to the team’s benefit to make the Show aware of relationships so that they may be taken into consideration when evaluating space changes. Team relationships must be documented by both teams to be deemed valid. A form is included in the invitation packet.

CONTEST HOURS
The World’s Championship Bar-B-Que Contest is open to the general public and guests of team members at the following times:               
Thursday, February 27, 2014, 5:00 p.m. to 11:00 p.m.
Friday, February 28, 2014, Noon to 11:00 p.m.
Saturday, March 1, 2014, 9:00 a.m. to 11:00 p.m.
Only team members engaged in set-up or teardown activities may be inside the Contest grounds when the Contest is not open to the general public. Teams may not host public or private events in their space prior to 5:00 p.m. on Thursday, February 27, 2014 unless they obtain advance approval from the Show. Any team wishing to host an event outside the public Contest hours must contact Elizabeth Greer (greer@rodeohouston.com or 832-667-1103) to obtain approval for the event. All requests must be received by November 30, 2013. If approved, the team will be required to:
1. Pay an additional fee.
2. Sign an additional lease agreement.
3. Provide insurance coverage specific to the event. The policy provided to the team for the WCBBQ Contest dates will not suffice as coverage for the additional event.
4. Purchase admission tickets and parking passes for the event attendees.

INSURANCE REQUIREMENTS
A Special Events General Liability policy (the “Insurance Policy”) will be provided insuring all teams. Each team will receive a certificate of insurance evidencing proof of coverage. The Insurance Policy will provide each team with the minimum insurance requirements for participation in the 2014 Contest. Teams desiring higher limits of coverage should consult with their insurance agent. A portion of each team's entry fee is used to purchase this Insurance Policy. Certificates of insurance evidencing coverage for teams from any other source will not be accepted. The insurance coverage provided is not an accident, group-medical, or workers’ compensation policy for team members.
LEGAL ENFORCEMENT AND SUMMARY
The Houston Livestock Show and Rodeo management reserves the final, absolute right to interpret rules and regulations and to arbitrarily settle and determine all matters, questions, or differences in regard thereto, or otherwise arising out of, connected with, or incident to the Houston Livestock Show and Rodeo and its activities. It further reserves the right to determine unforeseen matters not covered by these rules and to amend or add to these rules as in its judgment as it may determine necessary.
1. Failure of any Team Representative to abide by all rules, regulations, specifications, guidelines, and requirements as set forth in the 2014 World’s Championship Bar-B-Que Team Handbook and Contest Rules may, at the sole discretion of the Houston Livestock Show and Rodeo, result in forfeiture of all monies, rights, and privileges.
2. By this reference, the Handbook is incorporated into and becomes a part of the Lease Agreement. By signing the Lease Agreement, the Team Owner agrees to abide by the provisions of this Handbook. It is also agreed and assured that the Team Owner has made all Team Representatives aware of the contents of the Handbook.
3. Any incident of non-compliance with any part of this Handbook is considered a breach of agreement and may be cause for immediate expulsion from the Contest. Violations of the rules and regulations set forth in this Handbook will result in:
a. First Violation: verbal and written warning
b. Second Violation: $100.00 fine, payable upon assessment
c. Third Violation: $500.00 fine, payable upon assessment
4. Show policy promotes equal opportunities and participation for everyone with no distinctions based on race, color, gender, sexual orientation, religion, disability, national origin or other considerations. Notwithstanding other provisions included in this Handbook, violation of this policy could result in immediate termination of the Team’s Lease Agreement, requiring the Team to vacate leased space and forfeit all monies paid to date.
5. The various logos of the Houston Livestock Show and Rodeo and RODEOHOUSTON are registered trademarks and may NOT be used under any circumstances without prior written permission from the marketing division of the Houston Livestock Show and Rodeo.
6. Houston Livestock Show and Rodeo management reserves the right to establish and enforce whatever rules are necessary for the regulation of the Contest.
7. Team Representatives must comply with all rules, regulations, and requirements of the fire marshal, the City of Houston Health Department and any governmental entity having jurisdiction over these premises.

BEVERAGE & ICE PURCHASES
BEER - Violating either rule below will result in revocation of your right to participate in the current and future Contests.
1. Teams are required to purchase all beer through the Houston Livestock Show and Rodeo.
· No outside beer may be brought on the Contest grounds.
· No keg beer is permitted.
2. Distributors contracted by the Show may not donate beer to teams participating in the Contest.
Teams are subject to inspection by Committee representatives and Show officials. Those found in violation will be asked to remove the beer from the property and may forfeit future invitations to participate.
Other Beverages
Teams may bring hard liquor, soda, and water in from outside the Contest grounds. Soda, water and mixers may also be purchased from the Show.
1. Glass bottles/containers of any kind must be kept inside the team space. No glass is allowed in the general Contest area.
2. Teams are encouraged to bring in adequate supplies of these items before the Contest starts and during the Friday and Saturday morning restocking times.
Beverage Pre-orders
Teams are encouraged to pre-order beverages (beer, soft drinks, water and mixers) to take advantage of the $2 per case discount.
1. The beverage pre-order form is available on the Contest web site at: http://rodeohouston.com/ExhibitorContestant/WorldsChampionshipBarBQue.aspx
2. The pre-order form specifies the due date for the discounted cases. The due date for the 2014 Contest is January 24, 2014. Orders will not be accepted after the deadline.
3. If additional product is needed after the pre-order deadline, the product may be purchased on site at the Beverage Inventory sales center.
4. Partial or invalid payment (e.g., a returned check or declined credit card) for beverage and ice purchases may result in forfeiture of the team space and future invitations.
Beverage Delivery
Pre-ordered beverages will be delivered on Wednesday and Thursday of the Contest week, after the team has checked in with their Contestant Supervisor. An authorized team member must be available to receive the order and sign the delivery ticket.
On-site Sales
HOURS: Beverages may be purchased on site at the Beverage Inventory sales center. Operating hours are:
Thursday, February 27, 2014, Noon to 10:00 p.m.
Friday, February 28, 2014, 8:00 a.m. to 10:00 p.m.
Saturday, March 1, 2014, 8:00 a.m. to 10:00 p.m.
2. Beverages may be purchased by the case only. Available product includes: Club Soda (1 liter), Coke Classic, Dasani (20 oz), Diet Coke, Sprite, Tonic Water (1 liter), Coors, Coors Light, Lonestar, Lonestar Light, Miller Genuine Draft 64, Miller High Life, Miller Lite, Sharps (non-alcoholic), Shiner Bock, Budlight, Budweiser, Corona, Michelob Ultra
3. Payment must be by cash, check or credit card.
4. All product is sold on a NO RETURN, NO EXCHANGE basis.

Ice Sales
During Contest Set-up Teams may bring in ice and the associated freezer equipment from any source during set-up only.
1. Thursday at noon is the cut-off deadline for outside vendors to deliver ice.
2. After noon on Thursday, NO ice or equipment may be brought into the Contest area by a team or ice provider, other than the Contest ice provider.
During Contest
1. After noon Thursday, all ice must be purchased through the Committee.
2. Ice can be purchased at the Beverage Inventory sales center (cash, check or credit card), at the Ice Hub sales centers (cash only), or from the ice truck (cash only).
3. The ice truck will start its route through the Contest area at approximately the times below, crowd permitting:
ICE DELIVERY Route Starts at:
Wednesday, February 26, 2014, 2:00 p.m.
Thursday, February 27, 2014, 9:30 a.m. and 2:00 p.m.
Friday, February 28, 2014, 9:30 a.m. and 2:00 p.m.
Saturday, March 1, 2014, 9:30 a.m. and 2:00 p.m.
BEVERAGE SALES The Beverage Inventory sales center will be open at the following times:
Wednesday, February 26, 2014, 8:00 a.m. – 6:00 p.m.
Thursday, February 27, 2014, 8:00 a.m. – 10:00 p.m.
Friday, February 28, 2014, 8:00 a.m. – 10:00 p.m.
Saturday, March 1, 2014, 8:00 a.m. – 10:00 p.m.
ICE HUB HOURS The Ice Hub sales centers will be open at the following times:
Thursday, February 27, 2014, 9:00 a.m. – 9:00 p.m.
Friday, February 28, 2014, 9:00 a.m. – 9:00 p.m.
Saturday, March 1, 2014, 9:00 a.m. – 9:00 p.m.

CHIEF COOKS MEETING
See long rules

CONTEST ADMISSION
Anyone entering the Contest area, including team members and team donors, must have an admission ticket. A separate ticket is required for each day, beginning Thursday.
Team Owners are responsible for ensuring that all Team Representatives are aware that admission tickets are required to enter the grounds. If a Team Representative is reported by the Gatekeepers Committee as attempting to enter without a ticket or harassing a Gatekeepers volunteer, the Team Owner will be subject to disciplinary action including fines and up to revocation of the team invitation.
General Admission
1. Admission tickets for the World’s Championship Bar-B-Que contest are $15 for people 13 years and older, $5 for ages 3 to 12, and are not required for children 2 and under.
2. Tickets are not required for Show committee members wearing their current-year volunteer badge. Committee members may bring in one guest each when wearing their current-year badge.
3. Tickets are not required for guests presenting a current-year season pass or life member card; however, they may not bring in a guest using their season pass or life member card.
Complimentary Admission & wristbands
1. As part of the team entry fee, the team will receive the thirty (30) complimentary, one-time admission tickets per team space, regardless of the dimensions of the space. No admission tickets are provided for variance spaces.
2. As part of the team entry fee, the team will receive four (4) plastic wristbands per team space (regardless of the dimensions of the space) for in-and-out access for cooks or other team members.
· Wristbands must be connected around the wrist and worn by the same person for the duration of the Contest.
· Wristbands are the only form of team re-entry and will be accepted at all public gates.
3. Complimentary admission tickets and wristbands may NOT be resold by teams at either the discounted or full price. Any team reselling admission tickets or wristbands will be banned from this and all future Contests.
4. Complimentary admission tickets and wristbands may NOT be reproduced by teams at either the discounted or full price. Any team reproducing admission tickets or wristbands will be banned from this and all future Contests.
Discounted Admission Tickets
1. The Team Owner, Team Coordinator and Chief Cook may pre-purchase admission tickets at a discounted price of $10 per ticket.
· Tickets may be ordered via the ticket order form available on the Contest web site at http://rodeohouston.com/ExhibitorContestant/WorldsChampionshipBarBQue.aspx or purchased at the Chief Cooks Meeting
· Tickets must be purchased in multiples of 10.
2. After the Chief Cooks meeting, admission tickets will be available at the entry gates, the Houston Livestock Show and Rodeo Ticket Office, online at www.rodeohouston.com, or through Ticketmaster.com at the regular price of $15 per ticket.
3. Admission tickets may NOT be resold by teams at either the discounted or full price. Any team reselling admission tickets will be banned from this and all future Contests.
4. Admission tickets may NOT be reproduced by teams at either the discounted or full price. Any team reproducing admission tickets will be banned from this and all future Contests.
Team Guest Invitations
See long rules

PARKING
Reliant Park Lots
Advance Sales
1. Parking passes may be purchased in advance and at a discount for the Green (Westridge), Teal (Murworth), Purple (McNee) and Yellow (Main) lots.
2. Parking passes are required beginning Wednesday and through Saturday.
3. Parking must be ordered via the parking order form available on the Contest web site (http://rodeohouston.com/ExhibitorContestant/WorldsChampionshipBarBQue.aspx).
· Pre-ordered parking is limited to 15 passes per day per team space.
· Passes are $12 per pass, per day.
· All pre-ordered parking is mailed to the purchaser.
· Parking may not be returned or exchanged.
4. Parking passes may NOT be resold by teams at either the discounted or full price. Any team reselling parking passes will be banned from this and all future Contests.
5. Parking passes may not be copied or reproduced in any fashion. Any team reproducing parking passes will be banned from this and all future Contests.
Event Day Sales
1. Parking is available on a first come basis during the Contest.
· Wednesday: teams and guests may park in the Yellow (Main) lot
· Thursday, Friday, Saturday: teams and guests may park in the Teal (Murworth), Purple (McNee) and Yellow (Main) lots.
· Thursday, Friday, Saturday: teams and guests may park in the 610 (formerly Astroworld) lot.
2. Parking is paid upon entering the lot; the fee is $20.
RV Parking
HLSR Reed Road Lot - Teams may purchase RV parking at the HLSR Reed Road lot, which is approximately 10 minutes from Reliant Park.
1. 400 spaces are available, to be sold on a first come basis, for $75 each.
2. No hook-ups, utilities or waste management services are provided at the RV lot.
3. One passenger vehicle may park with each RV at no extra charge.
4. Four passes to ride the Rodeo Express shuttle bus free of charge will be provided. Each pass will be valid for one person for the duration of the Contest. Bus service to Contest grounds operates, 5 a.m. until 2 a.m., February 26 – March 1. Bus service is between Reed Road RV lot and Gate 3, Holly Hall.
5. Teams may purchase one 3-day Green (Westridge) lot pass with each RV pass purchased.
HLSR Contractor Lot - Teams may purchase RV parking at the HSLR Contractor lot, which is approximately 10 minutes from Reliant Park.
1. 55 spaces available, to be sold on first come, first serve basis.
2. Electrical (30 amp/110 volt) and water hook-ups and onsite dump station provided.
3. Spaces will be pre-assigned and cannot be changed on site.
4. One passenger vehicle may park with the RV at no additional charge.
5. Four passes to ride the Rodeo Express shuttle bus free of charge will be provided. Each pass will be valid for one person for the duration of the Contest. Bus service to Contest grounds operates, 5 a.m. until 2 a.m., February 26 – March 1. Bus service is between Reed Road RV lot and Gate 3, Holly Hall.
6. Teams may purchase one 3-day Green (Westridge) lot pass with each RV pass purchased.
7. Motor homes not moved in by Thursday at 10 a.m. will not be allowed on property. Move-in during any other hours will not be permitted.
8. Motor homes must be removed from the Reed Road property by noon, Sunday, March 2, 2014.
9. RV parking passes may NOT be resold by teams at either the discounted or full price. Any team reselling RV parking passes will be banned from this and all future Contests.
10. RV parking passes may not be copied or reproduced in any fashion. Any team reproducing RV parking passes will be banned from this and all future Contests.
11. RV parking passes may not be returned after purchased.
MOTOR HOME MOVE IN
Motor homes may be moved in at the following times:
Tuesday, February 25, 2014, Noon – 7:00 p.m.
Wednesday, February 26, 2014, 9:00 a.m. – 6:00 p.m.
Thursday, February 27, 2014, 8:00 a.m. – 10:00 a.m.
Equipment Trailers Parking
Equipment trailers may be parked, at no cost to the team, at the Reed Road lot.
TEAM PARKING
Reed Road Shuttle Service - Teams may park passenger vehicles at the Reed Road lot free of charge. This lot has extended hours for shuttle service and is less than four miles from Reliant Park. A designated shuttle provides free roundtrip service for WCBBQ team members.
1. Shuttle service is provided 5:00 a.m. to 2:00 a.m, Wednesday, February 26 through Saturday, March 1, 2014.
2. The shuttle may be boarded in the WCBBQ RV lot in the southwest corner of the Reed Road lot or at the designated building positioned in the center of lots 2 and 3, closest to the pedestrian exit gate.
3. Passenger drop-off and pick-up at Reliant Park will be at the Rodeo Express Bus Tent (located between Naomi and Holly Hall):
· WCBBQ participants leaving Reliant Park PRIOR to 6:00 pm may enter the Rodeo Express Bus Tent via a special gate located on Naomi Street, just outside Gatekeepers location. See posted sign on fence.
· AFTER 6:00 pm, all WCBBQ participants will be required to enter the Rodeo Express Bus Tent via the Holly Hall tent entrance.
· WCBBQ participants will utilize the “Special Events / Go Texan” bus lane to return back to Reed Road satellite location.
Parking in Team Spaces
1. A team may park up to two passenger vehicles OR one RV within its team space.
2. The vehicles must be parked no later noon on Thursday.
3. The vehicle may not be moved between noon on Thursday and 4 a.m. on Sunday.
4. The vehicle may not leave the team space between noon on Thursday and 4 a.m. on Sunday.
5. Movement outside the team space on Sunday is subject to the move-out rules and schedule.

SPECIAL TEAM EVENTS
1. Teams may not utilize the public walkways for team activities (games, etc.) after 4 p.m. on Thursday and Friday and after 12 noon on Saturday.
2. Teams may only host special events during the hours the Contest is open to the general public.
3. All teams hosting special events during Contest hours must submit a request to the Show by January 31, 2014. The form is on the web site and should be sent to Jennifer Meznarich (meznarich@rodeohouston.com).

SAFETY & SECURITY
1. Safety and security in and around the immediate perimeter of the team space is the sole responsibility of the Team Owner.
2. The Show is not responsible for theft of or damage to the property of a team, its members, or guests, nor injury to team members or public who are in or have been in the space of a team. Teams must sign the Lease Agreement acknowledging such.
3. NEW RULES FOR ALCOHAL: Teams serving alcohol (including beer and wine) in their team space or wishing to deny general public access to their space must secure their spaces with the appropriate number of uniformed officers, licensed by the state of Texas unless the team meets ALL the following criteria:
· the team operates in a single 40’ x 40’ space and has no relationships with teams in other spaces, AND
· there are never more than 75 people in the team space at the same time, AND
· the team serves only beer and wine.
4. A team qualifying for the exemption outlined in item 2 will immediately lose the exemption if there is a security incident in the team space at any point in time during set-up, the Contest, or teardown.
5. The officers must be on duty during all hours that the Contest is open to the public.
6. Teams must submit the Team Security Form to Elizabeth Greer (greer@rodeohouston.com or 832-667-1103) by February 7.
· The Team Security Form must be complete – all requested information must be provided.
· All requests are subject to approval by the Show.

DESIGNING YOUR TEAM SPACE
The Show provides only the space and minimum electricity (40 amps); each team is responsible for providing all other equipment and supplies.
Boundaries - Teams must fit all structures, equipment, supplies, etc., within the boundaries of their assigned team space.
1. Teams may not extend, under any circumstances, into any utility alleys created between, behind or beside team spaces. All power alleys and easements must be left clear and open at all times, including during move-in.
2. Teams may not store supplies, equipment, etc. outside their assigned space before or during the Contest.
3. Any encroachment outside the assigned team space requires an approved variance request.
4. If a tent is to be staked, a team representative must be present while the tent is being erected to ensure the tent is placed correctly in the space. If a tent is set up outside a team’s space, the team bears all responsibility for correcting the placement. If a team has a question about placement, they should contact their Contestant Supervisor.
Size - The majority of the Contest spaces are 40’ x 40’. All spaces are assigned by the committee chairman at the sole discretion of the Show. Space assignments are not guaranteed from year-to-year, and teams may be moved and/or team space reduced at the sole discretion of the Show.
1. A single team may occupy no more than four spaces.
2. No combination of teams may occupy more than four spaces.
General
1. No two-story structures are permitted. Teams with pits that have a second level must block the second level.
2. All facades or temporary structures must be secured to the tent using metal straps.
3. Balloons, inflatables, and/or other aerial objects may not be used by teams for identification, decoration, advertising, or any other purpose.
4. Holes, dug pits, or open flames in boxes are not permitted. All pits must be diapered to prevent damage to the surface of the parking lot.
5. Exterior décor and interaction with the public must be appropriate for viewing by a public audience of all ages and may not consist of material having a political, religious, discriminatory, or lewd nature.
6. The Committee chairman and Show management have the right to prohibit or require the removal/cessation of any décor, signage, activity, or other materials/behaviors they determine detract from the general character of the Show.

POWER
The Contest area is powered by a grid of generators, junction boxes and conduit. The grid is set and maintained by a contractor (“Power Provider”) selected by the Show.
Power Alleys
Power alleys must remain clear and free at all times. Teams may not store or set equipment, supplies, vehicles, etc. in these areas at any time or block access to a power alley. Any team blocking a power alley or access to a power alley will be asked to clear without objection.
Power Loads
1. The Show will provide (2) 20 amp 110 volt quad boxes for each team space.
2. Each team will have (2) two individual circuits (w/ GFI protection) for their team space.
· Teams must order enough power to support the operations in their tent (see #7 for common power requirements).
· If a team set-up pulls more power than available, the breaker will automatically trip in that individual team space ONLY.
· To remedy a tripped breaker:
a. Unplug all items from the circuit
b. Push the GFI button to ensure it isn’t a GFI that needs to be reset. If it doesn’t reset then…
c. Call your team supervisor or call the command center to have Aggreko reset the breaker
d. Begin plugging in the necessary items individually leaving off an item so to reduce the load on the circuit.
· To remedy a tripped GFI Plug:
a. Unplug all items from the circuit
b. Push the GFI button to reset the circuit
c. Begin plugging in the necessary items individually but do NOT plug in the item that tripped the circuit.
· If more electricity is needed, contact the Power Provider.
· Pricing for power increases significantly on the Contest grounds, and availability is not guaranteed.
3. To receive the discounted price and to guarantee availability, additional power must be purchased through the Power Provider before January 23, 2014.
· Requests for additional power are made on a form, provided by the Power Provider, and all payments are made directly to the Power Provider.
· Order forms are distributed by email in mid-November and posted on the Show’s web site.
· Failure to pay the Power Provider, including partial or invalid payments (e.g., a returned check or declined credit card) may result in forfeiture of future invitations to participate in the Contest.
4. Pricing for power SEE LONG RULES
5. Additional power purchased after January 17 will cost 1.5 times the rate above (i.e. 20 amps for $187.50) while power requested at the Contest will be charged at double the price above (i.e. 20 amps for $250).
6. Outside generators that are not a permanent part of the pit or motor home are not allowed.
7. Examples of common power requirements:
Barrel Fan - 8 amps
RV or Travel Trailer - 20amps
Coffee Maker - 10 amps
PA Systems - 17 amps
Margarita Machine - 20amps
Lamps and Lighting - 3 amps
Neon Lights - 5 amps
Microwave Ovens - 8 amps
Radio & Stereo - 4 amps
Refrigerator - 13 amps

PROPANE
The Show will designate a contractor to provide plumbing and propane services (the “Plumbing Representative”).
Inspection - It is mandatory that all cooking equipment, including, but not limited to, fryers, gas burners, and warmers, be tested by a licensed LP gas technician and tagged with a current proof of inspection.
Any team arriving onsite without a current inspection may contact:
Billy Love or Stephanie McKinnis
Love's Plumbing Company, Inc
Phone (281) 541-1000 or (281) 203-7543
Plumbing Services
1. All teams intending to use LP gas at their booth must notify the Plumbing Representative.
2. The Show will provide a single propane hook up, all other hook ups must be completed by the Plumbing Representative on a time and material basis.
3. Teams requiring any pipe work needed for the line between the cylinder and cooking device should contact the Plumbing Representative.
4. Teams will provide the Plumbing Representative with unrestricted access to any booth that has propane. NO EXCEPTIONS.
5. All equipment must be tested and tagged before the Plumbing Representative can perform the hook up.
6. Under NO circumstances will booth owners disconnect or reconnect a propane bottle. If tag is broken, all propane will be disconnected until such time that all testing and inspections can be re-performed.
7. Only the Plumbing Representative can swap propane canisters after the Contest opens.
8. The Show’s 2014 plumbing representative is:
Love’s Plumbing Co.
Contact: Billy Love
Phone: 281-541-1000
Fax: 281-367-4078
General Requirements for Propane Use
1. Each team will have a propane cylinder large enough to supply cooking for the whole weekend without disconnecting to change bottles. Up to two (2) 100-lb. cylinders manifolded together and one (1) 20-lb. cylinder for starting wood fires is recommended.
2. LP-gas cylinders shall be in approved locations and away from the public. Protective barriers are required to keep the public at least 3 feet away from LP-gas cylinders and cooking surfaces (this includes electric and charcoal cooking).
3. LP-gas cylinders will be placed within the designated 5-foot easement.
4. All propane LP-gas cylinders and equipment must be inspected prior to move-in (inspections are good for one full year and can be done by your local gas company).
5. LP-gas cylinders in service must be secured to prevent tipping over (this can be in milk crates or secured to the tent posts).
6. LP-gas wood starters will be of an approved type (for example, a roofing torch or similar style with the prop or footrest only and automatic shut off).

SIGNAGE
Required Signage
1. The Show will provide a sign (approximate dimensions 24”h x 36”w) sign with the team name, assigned space numbers and street name.
· The team must permanently affix the sign in the upper, right corner (if facing the tent) on the front of the team tent/façade.
· The sign must be at least 8’ off the ground.
· The sign must be highly visible and well lit so it easily identified and read by Emergency Personnel.
2. Teams must provide a 24” x 24” sign stating the occupancy load.
· Sign must be placed inside the tent and near the main entrance or exit, in a highly visible location where it may be easily identified and read.
· The occupancy load must be printed in 4” red letters on a white background.
3. Each team is required to post at least the minimum number of No Smoking signs within the tent space (see “Fire Code” section).
Donor Signage:
1. For signage in the public view, each team may identify the team donors by choosing to either recognize individual donors on individual signs (maximum dimension 24” x 24”) OR all donors on one large, tastefully created sign.
· When acknowledging companies, individuals and other supporters of their team, teams must refer to these supporters as “donors” or “underwriters.” Teams may not refer to these supporters as “sponsors” or “contributors.”
· No logos or slogans may be used on the donor signage. Only the donor name may be listed, in plain text.
· Examples of correct signage are included in Appendix B; examples of incorrect signage are included in Appendix C.
2. The following companies have purchased exclusive sponsorships with the Show. Teams may not display signage of category competitors in publicly visible areas, including tent exteriors and tent interiors that are visible from the public walkways.
Electricity and natural gas - Reliant is the official and exclusive electricity and natural gas sponsor. Any company that sells electricity or natural gas to consumers is a competitor and cannot be a commercial exhibitor. Products, signage, merchandise or other promotional items of any Reliant competitor may not be sold or displayed.
Vehicles - Ford is the official and exclusive truck/SUV/CUV sponsor. Ford must manufacture any trucks/SUVs/CUVs displayed or promoted anywhere on the grounds outside Reliant Center. Products, signage, merchandise or other promotional items of any Ford competitor may not be sold or displayed.
Non-alcoholic beverages- Coca-Cola has exclusivity in this category, which includes carbonated and noncarbonated soft drinks (including “new age” beverages. Exceptions include pasteurized flavored and unflavored, chocolate milk; milk-based products such as ice cream and yogurt (frozen or not); hot coffee freshly brewed on premise; hot chocolate freshly brewed on premise; and Budweiser’s “180” energy drink. All other non-alcoholic beverages served, purchased, or displayed anywhere at Reliant Park,including bottled water, teas, and tea drinks (including, without limitation, packaged or ready-to-drink cold tea drinks), must be Coca-Cola products and lemonade must be a Minute Maid product made by Coca-Cola. Products, signage, merchandise or other promotional items of any Coca Cola competitor may not be sold or displayed.
Mattress and furniture store - Mattress Firm is the official and exclusive mattress and furniture store sponsor. Any company that sells mattresses is a competitor and cannot be a commercial exhibitor. Additionally, there can be no display of mattresses by any exhibitor. Sales of western lifestyle furniture will be permitted. Products, signage, merchandise or other promotional items of any Mattress Firm competitor may not be sold or displayed.
Official beer and malt beverage - Miller Lite is the official and exclusive beer and malt beverage sponsor. Miller has sponsorship (but not pourage) exclusivity in this category, including exclusive rights to sell branded merchandise. No other competitor’s branded merchandise items are permitted to be sold or displayed; no signage or other promotional items are permitted in exhibitor booth spaces.
Tractor - Shoppa’s Farm Supply is the official and exclusive tractor sponsor. John Deere must manufacture any farm tractor/implement displayed or promoted anywhere on the grounds.
Waste management - Waste Management is the official and exclusive environmental services provider. Products, signage, merchandise or other promotional items of any Waste Management competitor may not be sold or displayed.
Other
1. Teams may not use exterior walls or porches for advertising purposes including, but not limited to, signage or “on-site” product or service promotions (including, but not limited to, giveaways and sampling).
2. Balloons, inflatables, and/or other aerial objects may not be used by teams for identification, decoration, or advertising.

SPACE LAYOUTS AND OCCUPANCY CALCULATIONS
Teams are required to prepare a detailed space layout, have the layout onsite during move-in and the Contest, and provide the layout to the Fire Marshal, Committee member or any Show official immediately upon request. Failure to adhere to this rule may result in immediate expulsion from the Contest and forfeiture of future invitations. The layout and the occupancy calculation do not need to be turned into the Show in advance of the Contest.
Please prepare the space layout using the guidelines below and ensure the listed information is clearly marked.
1. Draw the space layout on an 8-1/2” x 11” piece of paper.
2. Provide directional orientation (North arrow).
3. Include the team name and 2014 space number on the drawing.
4. Clearly mark the dimensions of all tent structures and the placement of those structures within the team space.
5. Indicate exit locations, their width, and the distance between each exit for each tented structure.
6. Mark dimensions and locations of all items inside the tented structure, including but not limited to tables, chairs, bars, stages, storage, pits, cooking appliances, fryers, and grills.
7. Clearly mark all other structures and items located outside the tented structure but within the space, including but not limited to tables, chairs, bars, stages, storage, pits, cooking appliances, fryers, and grills.
8. Calculate the occupancy load of the tented structure as drawn. Show both the calculation and the load number.
Calculating Occupancy Load - Each team using a tented structure in their space will be required to calculate the occupancy load of the tented structure.
1. The occupancy calculation and the load number must be included on the space layout.
2. The calculation and number must be available for immediate inspection by the Fire Marshal, WCBBQ Committee member and Show officials. Failure to fully cooperate with the Fire Marshal or Show officials may result in immediate expulsion from the Contest and forfeiture of future invitations.
3. Teams must provide a 24” x 24” sign stating the occupancy load.
· Sign must be placed inside the tent and near the main entrance or exit, in a highly visible location where it may be easily identified and read.
· The occupancy load must be printed in 4” red letters on a white background.
To calculate the occupancy load:
1. Divide the square footage of the floor area of the tented structure using a number based on the contents of that square footage of the tented space.
2. If the square footage of the tented area has:
Tables, Chairs, Stage, Bars……………………………divide tent square footage by 15
Dance floor and chairs only……………………………. divide tent square footage by 7
Standing space only…………………………………….divide tent square footage by 5
3. Example: If you have a 1,200-square-foot tent and the square footage is used as follows:
Area Usage Square Feet Calculated Occupancy
Bar 50 50 / 15 = 3
Standing space 50 50 / 5 = 10
Stage 200 200 / 15 = 13
Tables and chairs 450 450 / 15 = 30
Dance floor 450 450 / 7 = 64______
Totals 1,200 square feet 120 occupants
Monitored Occupancy Count
Each team will be required to station a doorman who will use a counter to monitor headcount inside the tented structure and will restrict entry if the headcount reaches maximum occupancy. The Fire Marshal may request a count at any time. Occupant load of tents may be reduced if deemed unsafe by the Fire Marshal. Failure to fully cooperate with the Fire Marshal may result in immediate expulsion from the Contest and forfeiture of future invitations.
Exit Space Instructions
Each team using a tented structure in their space will be required to meet the following rules with respect to the number of exits and the placement of exits. The Fire Marshal will be onsite to review exit placement. No exceptions to the rules below will be granted. Failure to fully cooperate with the Fire Marshal’s inspection and requests for modifications may result in immediate expulsion from the Contest and forfeiture of future invitations.
Required Exit Space
Each tent with flaps or hard wall boundaries MUST have the appropriate number of entrances/exits based on the occupancy calculation.
Exit Spacing
Exits must be spaced at least half of the tent diameter apart if they are placed on the same wall. (Example: If a tent is 40 ft X 40 ft, then the diameter is 57 feet. Half the diameter equals 28.5 feet, so the exits must be spaced at least 28.5 feet apart if they are both on the front wall of the tent.)
Occupancy                          Minimum Number Entrance/Exits           Minimum width
Up to 199 people             two                                                                        six feet each
200 to 499 people            three                                                                     six feet each
500 to 999 people            four                                                                       eight feet each
1000 to 1999                       five                                                                        ten feet each
2000 to 2999                       six                                                                          ten feet each
Following is a sample list of the MINIMUM exit-spacing requirements. Teams are required to meet these standards in their space layout and tent design.
Tent Size              Minimum Exit Spacing
20’ x 40’                22.5’
30’ x 30’                21.5’
30’ x 40’                25’
40’ x 40’                28.5’
40’ x 50’                32’
40’ x 80’                45’
Other Exit Requirements
1. In limited cases with written permission, teams may be allowed to utilize an emergency exit along the back wall closest to the utility aisle. This exit will only be opened to the public in an EMERGENCY situation, and the team will be required to station security at that exit at all times to ensure it is not used at any other time. If a team feels this option is necessary to comply with the fire code, the team must submit a variance request.
2. The required minimum width of each exit and pathway leading to the exit must be kept clear at all times.
3. Exit flaps will not be laced closed.
4. All exits must be marked with a battery back-up luminous or self-luminous exit sign.

TENT INFORMATION
All teams are required to provide the Show with a 24/7 phone number for the team’s contracted tent company. A Tent Information form is included in the invitation packet and is due to the Show by January 17, 2014.

VARIANCE REQUESTS
Teams requesting a variance for porches, façades, exits into utility aisles or other structures or equipment that will cause the team to extend beyond its assigned boundary must submit a detailed drawing, including dimensions, and letter describing exactly where and how much space is required. A copy of the space layout and occupancy calculation must be included with the request. These layouts will not be returned. Teams must keep a copy of the layout for use as needed and have a copy onsite during move-in and the Contest.
Variance consideration will not be given to any team who has not followed these procedures.
1. All variance requests must be received via email, fax, or mail by November 15, 2013. Variance requests must be submitted to Elizabeth Greer.
2. Variance requests submitted to any other party or after the due date may not be given full consideration.
3. After the variance request is received, it will be reviewed by Show and Committee management. If there are questions about the variance or if additional information is needed, the WCBBQ management coordinator will contact the team coordinator. The team coordinator will be notified by email no later than December 13, 2013 of the decision regarding the variance request.
4. Variance requests must be submitted annually, and approvals are not grandfathered. An approved variance request from a previous Contest year does not guarantee approval of the variance for 2014.
5. Questions regarding your 2014 variance request should be directed to Elizabeth Greer (greer@rodeohouston.com or 832-667-1103).
6. Teams that extend outside their assigned space without an approved variance will be required to remove all structures, equipment, supplies, etc. from the space. Failure to cooperate may result in immediate expulsion from the Contest and forfeiture of future invitations.

WASTE MANAGEMENT
The Show has selected Waste Management to service the waste management needs of the Contest area and all teams.
Grease Disposal
Grease disposal bins are provided in the Contest area. Teams must provide their own container(s) to facilitate disposal of used cooking oil or fats in the designated grease disposal barrels.
1. Teams must ensure that they have disposal containers and procedures adequate to address the quantity of grease generated by the exhibitor’s booth operations.
2. Teams are responsible for ensuring that their members are fully trained on safe handling of grease and disposal.
3. All grease should be disposed of in the designated grease disposal bin.
4. Do not dispose of grease in trash receptacles.
5. Do not dispose of grease via the sewer system (culverts, drains, etc.).
6. Do not put other trash or materials in the grease disposal bins.
7. DO NOT dispose of used cooking oil in any manner on the Show grounds except into the appropriate grease barrels. Violation could result in immediate expulsion from the Contest, revocation of future invitations to the Contest, and/or written citation(s) issued by the Health Department.
Waste Water/Gray Water
Teams must properly dispose of waste water.
1. Waste water should be contained in a gray water tank (if applicable). Teams requiring a gray water tank or pumping services should contact Waste Management to schedule these services.
2. Teams must keep hoses, waste water, and other materials away from the storm drains and manholes.
Port-a-lets
Port-a-lets and hand wash stations are available for rental through Waste Management.
1. Order forms will be distributed by email in mid-November and will be posted on the Show’s web site.
2. Teams may not move the Show’s porta-cans from public areas to their team space. Waste Management and committee personnel will monitor the number of porta-cans in each team space.
3. Please make every effort to have the appropriate number of port-a-lets for the comfort of guests and sanitation of team space.
Number of guests expected: Recommended port-a-lets:              
100: 2
150: 3
250: 4
500: 6
1000: 8
4. One hand wash station is recommended for every 250 guests.
5. Pump truck service runs will begin at 1:00 a.m. Thursday, Friday and Saturday mornings and should be completed by 7:00 a.m.
· To report a missed service, contact Waste Management at 832-250-5243 by 9:00 a.m.
· For additional pump service or to have an RV pumped, purchase pump truck service tickets from Waste Management.
Recycling
Aluminum recycling is an important function of the World's Championship Bar-B-Que Contest.
1. Teams are encouraged to place a recycling container for aluminum (including, but not limited to, cans and cook pans) in the team’s space.
2. The Committee will provide liners to each team for receptacles that are used specifically for recycling aluminum. These liners are not to be used for regular trash cans.
3. The Committee will collect recycling from each team space.
· Aluminum recycling bags should be left inside the team space to avoid accidental pick-up by the trash crew. Normal trash should continue to be set outside cook areas.
· Members of the Committee will pick-up recycling bags on Thursday, Friday and Saturday at 8 a.m., noon, 3 p.m. and 11:30 p.m. at all cook team areas, facilities and gates.
4. To encourage team recycling efforts, the Committee will host a recycling contest, with an award being given to the team that does the best job of recycling in their area.
Trash
1. Each team must provide at least FOUR 55-gallon trash drums per team space.
2. The team is responsible for supplying the trash container liners.
3. It is the team’s responsibility to empty the receptacles into the garbage truck when the truck comes by the team space.
· Collection times will be continuous between 7:00 a.m. and 3:00 p.m. on Wednesday, Thursday, and Friday.
· At all other times, teams are responsible for depositing their trash in the dumpsters provided on the Contest grounds.
4. During move-out, all trash must be taken to the dumpsters provided on the Contest grounds.
· Teams may not block streets or aisles with trash.
· Teams may not leave trash in team space.

CITY AND COUNTY REGULATIONS
FIRE CODE
The following rules are mandated by the City of Houston Fire Marshal. No exceptions to these rules will be granted. Adherence to these rules is a condition of participation in the Contest. Any team failing to cooperate with the Fire Marshal is subject to immediate expulsion from the Contest and forfeiture of future invitations.
1. Smoking is not permitted inside of any tent structure or within 20 feet of a tent structure. No-smoking signs shall be posted at the entrance and within the tent. A minimum of one sign is required on each 40 feet of interior wall space.
2. Each team will include the number and location of all cooking appliances (including but not limited to deep fryers, pits and grills) and entrances/exits on their space layout.
3. The Fire Marshal’s office on site will be called to approve any new or additional appliances before installation is done.
4. Each team will have a propane cylinder large enough to supply cooking for the whole weekend without disconnecting to change bottles. Up to two (2) 100-lb. cylinders manifolded together and one (1) 20-lb. cylinder for starting wood fires is recommended.
5. LP-gas cylinders shall be in approved locations and away from the public. Protective barriers are required to keep the public at least 3 feet away from LP-gas cylinders and cooking surfaces (this includes electric and charcoal cooking).
6. LP-gas cylinders will be placed within the designated 5-foot easement.
7. All propane LP-gas cylinders and equipment must be inspected prior to move-in (inspections are good for one full year and can be done by your local gas company).
8. LP-gas cylinders in service must be secured to prevent tipping over (this can be in milk crates or secured to the tent posts).
9. LP-gas wood starters will be of an approved type (for example, a roofing torch or similar style with the prop or footrest only and automatic shut off).
10. All charcoal will be started with an electrical starter designed for this purpose. No liquid starters will be permitted (self-starting charcoal is recommended). Approved LP-gas wood starters are also acceptable.
11. Fire extinguishers shall be provided by each team per the following: 200-500 square feet of floor area: One 2-A:10-B:C rated portable fire extinguisher. 501-1000 square feet of floor area: Two 2-A:10-B:C rated portable fire extinguisher. Each additional 2000 square feet of floor area or fraction thereof: One 2-A:10-B:C rated portable fire extinguisher. At least one 3A 40B:C rated portable fire extinguisher shall be provided by each team for each kitchen, mess hall, power generator or transformer and at locations where flammable and combustible liquids are used, stored or dispensed, and as required by the Fire Marshal. A type K extinguisher is required for all locations where deep-frying is being conducted. All extinguishers must be inspected and have a current inspection date tag attached (this includes new extinguishers).
12. All tents, canopies, tarps, and decorations must be flame retardant or be treated with an approved material. On-site testing may be necessary to determine if the material is flame retardant. A flame-retardant certificate must be available onsite at all times during the Contest set-up, event and move-out, and provided to the Fire Marshal, WCBBQ committee member or Show official upon request. This is the team’s responsibility, not the tent company’s responsibility.
13. Combustible materials such as hay or straw may not be used inside or outside of any team space. Trash and rubbish shall not be allowed to accumulate.
14. All fuel for heaters (i.e., kerosene, diesel) will be limited to 5 gallons and must be in an UL-approved safety container with spring-loaded closer and flashback guard. The fuel containers must be located in an approved location outside of the tent. Approved locations are outside the tent, away from the public, and in a secured area away from the walls of the tent and propane area. Gasoline is not allowed. All heaters shall be approved and listed for indoor use. Any heaters requiring propane must be connected properly with the propane container located outside the tent. The connection must be inspected and tagged by the Show’s plumbing service contractor. If the fuel container is changed at any point during the contest, it must be retagged.
15. Outside generators that are not a permanent part of the pit or motor home will not be allowed.
16. All electrical cords on the ground shall be protected as per the City Electrical Code (NEC).
17. The required minimum width of each exit and pathway leading to the exit must be kept clear at all times.
18. Pits, heaters, or other heating/cooking/combustible equipment shall not be located adjacent to passageways, exits, or other combustible walls or materials. Gas and liquid-fuel burning equipment may not be directly under any tent or temporary membrane structure.
19. A metal pan constructed of a minimum of 18-gauge sheet metal shall be provided and placed under the firebox of bar-b-que pits to catch live coals that may fall onto the ground. The dimensions of the pan shall be such that it will provide complete coverage beneath any openings under the pit firebox.
20. All compressed gas cylinders MUST be kept outside tented areas. Only approved pipe or hose can be used to bring gas into the tented area. All compressed gas cylinders must be secured to prevent from falling.
21. Teams using hot coals must have a metal container with a lid to dispose of any hot embers.
22. Strings of lights may not come in contact with any metal objects, including staples.
23. Pyrotechnics of any kind are strictly prohibited.

HEALTH REGULATIONS
The following guidelines are mandated by the City of Houston Health Departments. All teams are required to adhere to these guidelines.
1. A cover is required over all open food-preparation areas.
2. Hairnets or hats must be worn by servers and workers. Sun visors are not acceptable.
3. Three containers of water must be utilized at all times, one-gallon minimum each:
a. First Bucket – Soap and water for washing, unless a sink and running water are available and usable.
b. Second Bucket – Clean water for rinsing, unless a sink and running water are available and usable.
c. Third Bucket – One cap of bleach per gallon of water for sanitizing.
4. A gravity-fed hand lavatory is required and will consist of a 2.5-gallon container of water with a spigot, plus a catch bin, liquid soap, and paper towels.
5. All waste water must be contained in a gray water tank if applicable.
6. Keep hoses, waste water, and other materials away from storm drains and manholes.
7. Keep all food covered.
8. Keep food, paper products, and equipment that are not stored in a waterproof container at least six inches off the floor.
9. Keep cold food stored on ice or refrigerated at all times. The food temperature must be maintained at 45 degrees Fahrenheit.
10. Heated food should be maintained at 140 degrees Fahrenheit on a pit or stove. If you are reheating cooked or refrigerated foods, reheat rapidly to 165 degrees Fahrenheit (use pit).
11. Smoking tobacco of any kind in food or drink serving areas is not permitted.

ALCOHOL MANAGEMENT
Each team must comply with all pertinent laws and ordinances, including, but not limited to, Texas Alcoholic Beverage Code and any additional rules of the Show. Failure to comply with laws, ordinances and rules will result in immediate expulsion from the Contest and forfeiture of future invitations.
Individual Responsibility
The Team Owner and Team Coordinator will be held responsible for the conduct of team members, guests and any persons who are or have been in the team space. Any behavior deemed inappropriate by the Show may result in immediate expulsion from the Contest and forfeiture of future invitations.
Requirements
1. Teams serving alcohol in their team space must secure their spaces with the appropriate number of uniformed officers, licensed by the state of Texas, unless the team meets ALL the following criteria:
· the team operates in a single 40’ x 40’ space and has no relationships with teams in other spaces, AND
· there are never more than 75 people in the team space at the same time, AND
· the team serves only beer and wine.
2. A team qualifying for the exemption outlined in item 1 will immediately lose the exemption if there is a security incident in the team space at any point in time during set-up, the Contest, or teardown.
3. The officers must be on duty during all hours that the Contest is open to the public.
4. The team must submit the Team Security Form to Elizabeth Greer by February 7.
· The Team Security Form must be complete – all information must be provided.
· All requests are subject to approval by the Show.
5. Teams serving alcohol in their team space are required to use an appropriate number of TABC certified bartenders. The team is responsible for determining the appropriate number and should follow these guidelines
· The Texas Alcoholic Beverage Commission strongly feels that trained servers and managers are better able to identify and prevent service of alcoholic beverages to minors and intoxicated persons. The agency has certified courses for seller/server training. These courses cover the laws applicable to the service of alcoholic beverages to minors, intoxicated persons, and others and teach techniques to identify these persons and prevent sales to them.
· At least one certified bartender should be provided for every 5 feet of bar space. Always round up (so, a 1’ bar rounds to 5’ and one certified bartender).
· The appropriate number of certified bartenders must be on duty during all hours that the Contest is open to the public. Teams are encouraged to have certified bartenders on duty whenever alcohol is served.
· Teams utilizing self-service must ensure certified bartenders are present in the team space during all hours that the Contest is open to the public.
Prohibited Behavior and Activities
Certain activities related to alcoholic beverages are strictly prohibited. Teams found to be engaging in prohibited behavior or activities will be removed from the Contest and will not receive invitations to participate in future Contests.
1. Teams may not distribute alcoholic beverages of any nature (e.g., Jell-O shots, etc.) outside their physical boundaries. Teams found to be engaging in the service of alcoholic beverages to any persons outside their space will not be issued an invitation to participate in future Contests.
2. At no time may a person under the age of 21 be served alcohol of any nature.
· The Show prohibits service to a minor, even in the presence of a legal guardian, under its private club license.
· Teams found to be serving minors or teams not protecting access to alcohol by a minor will be immediately expelled from the Contest and will not be issued an invitation to participate in future Contests.
· Teams violating these rules may face legal action under Texas Alcoholic Beverage Code.
3. No one under the age of 21 will be permitted in any team space where alcohol is served after 7 p.m.
4. Alcoholic beverage service must end at 11 p.m. each night of the Contest and is not permitted at any time during Contest move-in or move-out.
5. Teams may not charge for beverage service, including “mandatory donations or tips.” Voluntary tip jars are permitted.
6. Teams may not sell tickets to be redeemed for beverages, either prior to or during the event.

SAFETY AND EMERGENCY PROCEDURES
EMERGENCY PLAN
The objective of the Emergency Plan is to provide information, procedures and a plan of action to protect life and property in the event of an emergency during Show operations. Emergencies include fire, bomb threat, explosion, severe weather and other accidents and/or disasters.
Reporting an Emergency
In the event of an emergency, the first individual at the scene should immediately contact the Show’s Safety Office at (832) 667-1300. Be prepared to provide:
· your name and contact number;
· the type of emergency;
· the location of the emergency; and
· whether or not emergency medical help is necessary.
In the unlikely event that the Safety office line is busy or not answered, contact the Show’s Security Office at (832) 667-3636, 3637, or 3639. If necessary, call 911.
Team Representatives are encouraged to take advantage of speed dial features and to program these numbers for rapid access.
In the event cellular service is not available, Team Representatives should immediately seek Safety and Emergency Personnel and provide them with specific information about the emergency situation. Safety and Emergency Personnel include licensed, uniformed law enforcement officers, Houston Fire Department officials, and HLSR Safety Committee members and are further described in the “Personnel” section below.
First Aid Locations
The Show’s Safety Committee provides first aid services at multiple locations on the Reliant Park grounds during the Contest.
Reliant Arena
First Aid is located in the concourse on the southwest corner of the Arena proper. Telephone number: 832.667.1300.
Outside
First aid is located in five locations outdoors.
1. The main hub is located at the southeast corner of Reliant Arena along Naomi Drive, next to the statue of the Indian., There are also two locations in the carnival area.
2. The first is located in the carnival near the southeast corner of the Stadium, across from the Amegy Bank gate.
3. The second carnival location is located south of the Astrodome, between the giant slide and Reliant Arena.
There are two locations inside the Contest grounds:
4. The first is located at the intersection of Committee Street and the utility path, across from the Astrodome entrance, between Chisholm Trail and Las Vaqueros Trail. The booth is directly behind space D650.
5. The second is located at the intersection of Reliant Stadium Way and the utility path, across from space A503 and directly behind space C617.
Personnel
The Show has two distinct groups responsible for managing emergency situations. These groups are Security and Emergency Personnel and Emergency Management Contacts. Both groups are described below and may be collectively referred to as the “Emergency Team.”
Security and Emergency Personnel
“Security and Emergency Personnel” are those individuals designated to give direction in the event of an emergency. The Show’s Security and Emergency Personnel include:
1. Licensed law enforcement officers, primarily uniformed Houston Police Department and Harris County Sheriff’s Department officers;
2. Houston Fire Department officials;
3. HLSR Safety Committee members (Safety Committee volunteers can be identified by their red (medical) or blue (safety) vests).
Emergency Management Contacts
The Show’s senior management team members are designated as “Emergency Management Contacts.” While primary direction in emergencies will come from Security and Emergency Personnel, Team Representatives may also receive direction from the Emergency Management Contacts listed below. These individuals can be identified by a credential that includes the Show year and the individual’s name, title and photo.
Chairman of the Board: R.H. “Steve” Stevens, Jr.
President/Chief Executive Officer: Joel Cowley
Chief Operating Officer: Leroy Shafer
General Manager: Joe Bruce Hancock
Chief Financial Officer: Jennifer Hazelton
Chief Information Officer: Andy Sloan
General Counsel: Sherry Hibbert
Executive Directors: Jill Clement, Mike DeMarco, Elizabeth Greer, Suzy Martin, Allyson Tjoelker
Notification Methods
There are several methods of notification that will be used in the event of an emergency during the World’s Championship Bar-B-Que Contest.
1. An outdoor warning system may be used to warn visitors to take shelter in the event of an emergency, such as a severe weather event. The system consists of strategically placed speakers that emit warning signals and an automated/manual audio system.
2. Verbal instructions may be provided by the Emergency Team.
3. Notification by HLSR and Reliant Park staff members, identified by Reliant Park credential.
Team Representatives are required to follow evacuation and any other instructions issued via the methods listed in items 1 through 3 above, no exceptions. Violators are subject to removal from the current and future Shows and/or arrest by law enforcement.
Advance Planning
To ensure their personal safety as well as the safety of the general public, all Team Owners and Team Coordinators should take the following precautionary steps upon arrival at Reliant Park.
1. Familiarize themselves and all Team Representatives with the Emergency Plan.
2. Be prepared to immediately evacuate their exhibit space by identifying how to quickly secure inventory, cash, valuables, etc.
Team Owners and Team Coordinators will be held accountable for securing their areas of responsibility. As part of advance planning, teams should also:
1. Identify the nearest building for safe shelter in place.
2. Ensure that all tents and other structures and signage are securely set and anchored.
3. Implement a plan to quickly store or secure all other equipment, including but not limited to, chairs, tables, inventory, cooking equipment, awnings.
The Team Owner is responsible for ensuring that all Team Representatives are informed of what action to take in the event of an emergency. The Team Owner is responsible for ensuring that all Team Representatives are safely evacuated and accounted for in the event of an emergency.

SEVERE WEATHER PLAN
The Severe Weather plan identifies actions to be taken at the Contest when it is evident that a severe weather event may occur during Contest hours. Flexibility must be exercised when implementing this plan due to the various circumstances associated with each weather event, and the Emergency Team may exercise discretion where necessary to ensure safety of people.
General Information
Reliant Park staff monitors local weather reporting stations through the two command posts located in Reliant Stadium and Reliant Center. The Center and Stadium command posts are in operation continuously during the entire Show, and Security and Emergency Personnel are kept up to date on the current weather conditions. In the event of a severe weather event, the command post will determine which, if any, safety measures are needed. These measures may include, but are not limited to, closing any temporary venues such as tented structures, carnival and/or other outdoor venues or complete grounds evacuation.After a severe weather event has occurred HLSR management, staff and contractors will inspect the grounds and facilities for damage. Necessary repairs will be made to any damaged facilities and equipment before the general public will be allowed back into the area and the Show resumes operations. Once it is safe, an announcement will be made giving the all clear for patrons, volunteers, and exhibitors to return to their normal scheduled events.
Notification
In the event of a severe weather emergency, information and instructions will be communicated via the methods described in the Notification Methods section above.
Lightning and Thunderstorms
Team Representatives can remain safe during lightning episodes and when thunderstorms are overhead or in the vicinity of Reliant Park by evacuating to the Park’s buildings while the storm is in the area. When a team becomes aware of lightning or thunderstorms, Team Representatives should activate their advance plan to secure their area and go to safe shelter immediately. Unless otherwise advised by Emergency and Security Personnel, seek shelter in either Reliant Stadium or Reliant Arena, whichever is most accessible.
Windstorms
When a windstorm event is indicated, the Emergency Management Contacts will assess the situation and confirm the appropriate course of action. Instructions will be issued to all patrons via the methods detailed in the Notification Methods section above.
If sustained winds reach 25 miles per hour:
1. Team Representatives are responsible for ensuring that all tents, tent sidewalls, facades and other equipment are secured.
2. Scheduled events may be cancelled and a voluntary evacuation announcement may be issued.
If sustained winds reach 35 miles per hour:
1. All outdoor exhibits may be closed and outdoor scheduled events may be cancelled as necessary.
2. A mandatory evacuation may be issued for all for all people within the area, as necessary.
3. Team Owners and Team Coordinators should activate their Advance Plan to secure their area and go to safe shelter immediately. Unless otherwise advised by the Emergency Team, seek shelter in either Reliant Stadium or Reliant Arena, whichever is most accessible.
Tornadoes
To remain safe during a tornado, Team Representatives should put as many walls between themselves and the tornado as possible. This means that interior bathrooms, hallways, and closets on the lowest floor are the best place to be.
When tornadoes threaten, Team Representatives should activate their Advance Plan to secure their area and go to safe shelter immediately. Unless otherwise advised by the Emergency Team, seek shelter in either Reliant Stadium or Reliant Arena, whichever is most accessible.
Team Representatives whose safe shelter is Reliant Arena should proceed to:
· bathrooms located on the first floor of the building;
· office and storage rooms, as directed by emergency personnel;
· a first floor stairwell foyer; or,
· the arena area and stand as near a permanent structural wall or the arena wall as possible.
Team Representatives whose safe shelter is Reliant Stadium should proceed to:
· bathrooms located on the service and concourse levels of the building;
· office and storage rooms, as directed by emergency personnel;
· a first floor stairwell foyer; or,
· the hallways on the service level, away from any glass.
After arriving at the safe shelter point, people should:
1. Use their arms to protect head and neck in a “drop and tuck” position.
2. Stay away from windows.
If caught outside, people should:
1. Lie flat in a ditch or depression.
2. Use arms to protect head and neck in a “drop and tuck” position. Use jacket, cap, backpack, or any similar items, if available, to protect face and eyes.
3. Avoid sheltering in small buildings, under isolated trees, under tents or near fences or poles.

FIRE SAFETY
General Information
1. Team Representatives should report a fire emergency to the Show’s Safety Office at (832) 667-1300. Be prepared to provide:
· your name and contact number;
· the fire location;
· the type and/or cause of the fire, if known; and,
· whether or not emergency medical help is necessary.
All fires, no matter the size, must be reported to the Safety Office.
In the event cellular service is not available, Team Representatives should immediately seek Safety and Emergency Personnel and provide them with specific information about the emergency situation.
2. If the fire is small and contained, attempt to put it out with a fire extinguisher. Do not jeopardize personal safety to do so. Never allow the fire to come between you and the exit.
3. If the fire cannot be contained:
· Evacuate the area and report to your designated Muster Area (see Muster Procedures section below).
· Do not attempt to save possessions or equipment at the risk of personal injury.
Evacuation Procedures
In the event that evacuation orders are issued by audio system or by Security and Emergency Personnel, Team Representatives will immediately follow the evacuation order, no exceptions. Violators are subject to removal from the current and future Contests and/or arrest by law enforcement.
Upon evacuation, Team Representatives will follow the Advance Plan formulated by their Team Owner.
The Team Owner or Team Coordinator must report to their designated Muster Area:
1. The Team Owner and Team Coordinator are responsible for ensuring that all Team Representatives are safe and accounted for prior to reporting to the Muster Area.
2. WCBBQ volunteers will be stationed at each Muster Area.
· The volunteers will hold a sign that states “WCBBQ Muster Area” and includes the Muster Area location number (see chart below).
· The volunteers will confirm with each Team Owner or Team Coordinator that their personnel are safe and accounted for.
· The volunteers will confirm to the executive director of Exhibits and Attractions that all Team Owners or Team Coordinators have checked-in at the Muster Area.
3. Team Representatives will remain in the Muster Area until further instructions are received from the Emergency Team.
Muster Areas
Muster areas are assigned based on the location of the team space; the assignments are detailed below. The Team Owner or Team Coordinator should report to their primary Muster Area unless the emergency has rendered the Muster Area unsafe, in which case the Team Owner or Team Coordinator should report to any Muster Area that can be reached safely and quickly.
Exhibit Location                Muster Location Number                             Muster Area
Quadrant A                         1                                                                              Reliant Stadium Bud Plaza Gate(see map on Appendix A)
Quadrant B                         2                                                                              Reliant Arena Performance Arena, West End (see map on Appendix A)
Quadrant C                         3                                                                              Reliant Stadium Bud Plaza Gate (see map on Appendix A)
Quadrant D                         4                                                                              Reliant Arena Performance Arena, East End (see map on Appendix A)

OTHER EMERGENCIES
In the event of any other emergency, such as a bomb threat, explosion or other disaster, instructions will be issued via one of the notification methods described in the Notifications section above.
When instructions are issued by audio system or by Security and Emergency Personnel, Team Representatives will immediately follow the instructions, no exceptions. Violators are subject to removal from the current and future Contests and/or arrest by law enforcement.
If Team Representatives are ordered to evacuate, they should follow the team’s Advance Plan. The Team Coordinator or Team Owner should ensure all Team Representatives are safely evacuated and then proceed to the Muster Areas, following the same procedures described above in the Fire Safety section.

MOVE-IN DATES AND PROCEDURES
MOVE-IN TIMELINE
Move-in times for the 2014 Contest are:
Saturday, February 22, 2014, 8:00 a.m. – 5:00 p.m.
Large pit move-in; coordinate with tent company
Monday, February 24, 2014, Noon – 5:00 p.m.
Large item stop and drop. All teams should enter Gate 6 off the 610 feeder road between Fannin and Kirby. Check-in at Reed Road is NOT necessary. All items must be dropped inside the team space; set up is not permitted.
Tuesday, February 25, 2014, Noon – 5:00 p.m.
Regular team move-in. Check-in at Reed Road is required for all vehicles.
Wednesday, February 26, 2014, 7:00 a.m. – 6:00 p.m.
Regular team move-in. Check-in at Reed Road is required for all vehicles.
Thursday, February 27, 2014, 7:00 a.m. - noon
Regular team move-in. Check-in at Reed Road is required for all vehicles.
In addition to the above move-in times, vehicles will be allowed to make deliveries on Friday and Saturday mornings, using Gate 6 only.
GATE 6:
Friday, February 28, 2014 - 8:00 a.m. – 11:00 a.m.
Saturday, March 1, 2014, 7:00 a.m. – 8:30 a.m.
No vehicle will be allowed to remain in the compound once move-in or deliveries are completed. Any vehicle remaining in the compound, once the World’s Championship Bar-B-Que Contest is opened to the public, will be towed at the owner’s expense.
Bands delivering and removing equipment must do so during move-in and delivery hours, or after the Contest closes in the evening. Equipment may NOT be delivered when the Contest is open to the public.
Teams may not bring supplies or equipment through the public gates after the Contest has opened to the public. The Gatekeeper volunteers will deny access; teams not cooperating with the Gatekeepers are subject to disciplinary action including removal from the current and future Contests.

MOVE-IN LOGISTICS
Vehicle Access
All vehicles must report to the Reed Road staging area before they will be allowed on the World’s Championship Bar-B-Que Contest grounds. This includes vehicles returning to the Contest grounds after having been previously admitted.
1. Only vehicles with a large number of items to be delivered will be allowed entry into the Contest grounds. After the vehicle is unloaded, it must be moved off the Contest grounds to a parking lot.
Tuesday
· Vehicles may park in the Green (Westridge) lot on Tuesday at no charge.
· All vehicles must be removed from the Green Lot by 5 p.m. on Tuesday.
· Vehicles may remain in the Green Lot after 5 p.m. ONLY if a Wednesday parking pass has been purchased and the Wednesday hangtag is properly displayed inside the vehicle.
Wednesday
· Teams may park at no charge at the Reed Road lot. Free shuttle service to Reliant Park will be provided between 5 a.m. and 2 a.m.
2. Vehicles with few or small items will be asked to park in the Green Westridge lot and hand carry the items across the bridge (team should bring dollies and hand carts to assist in this process). Vehicles may park in the Green lot at no charge on Tuesday; on Wednesday a permit is required to park in the Green lot.
Reed Road Procedures
1. Vehicles arriving at the Reed Road location will be directed to a staging point by WCBBQ committee members.
2. Once positioned, the driver will exit the vehicle, proceed to the check-in tent, and receive the gate pass that will allow access to the Contest grounds.
3. After receiving the gate pass, the vehicle will remain at the Reed Road staging point until a WCBBQ committee member releases the vehicle to go to the Contest grounds.
4. Only two vehicles per space will be permitted on the Contest grounds at any one time.
5. Once released from the staging area, please proceed to your assigned entry gate.
· Entry gates are assigned according to your space number.
· You will be informed of the appropriate entry gate by a WCBBQ committee member at the Reed Road staging area.
· Once you are informed of your entry gate, please notify all your team members and delivery companies of your entry gate.
On the Contest Grounds
1. When approaching the Contest grounds, you must prominently display the gate pass and corresponding team space number to gain entry. The form must be completed with the driver’s name and contact information so that we may reach you immediately if needed. Any vehicle found without a move-in pass, or with the wrong side of the pass displayed may be towed.
2. Each vehicle will be allowed 30 minutes to unload. Once a vehicle is unloaded, it must leave the compound area. This is a practical consideration for additional vehicles waiting for entry.
3. If you are asked to move your vehicle and it is not moved in a timely manner, it will be towed at the owner’s expense.
4. Unattended vehicles left inside the compound will be towed at the owner’s expense.
5. Vehicles must leave the compound area through their designated exit gate.
6. Gate passes will be surrendered to WCBBQ committee members when you exit the Contest grounds.
· When you exit, WCBBQ gate personnel will contact Reed Road to allow your team’s next vehicle to enter.
· Each trip to the Contest grounds requires a new gate pass from the Reed Road staging area.
Vendors Making Multiple Team Deliveries
Vendors making deliveries to multiple teams (e.g., tent companies, food suppliers) may report directly to the compound area at Loop 610 and Kirby.
Team Check-in and Safety Inspections
1. There is no required official check-in of teams. The Team’s Contestant Supervisor will meet the team at the team space during the move-in period and be available to assist the team with move-in questions.
2. The WCBBQ Committee’s Safety and Security team will perform a booth inspection of all team spaces. All teams must be prepared for the inspection by no later than noon, Thursday, February 27, 2014.

CONTEST SERVICES
ACCESS
1. Committee members (with committee-related business), Show management, law enforcement hired by the Show, and the City of Houston Fire Marshal shall have access to a team space at all times, with proper identification.
2. Teams are NOT required to provide general access (non-business access) or food/other refreshments to Committee members or Show staff.
CONTESTANT SUPERVISORS
Each team will be assigned a Committee volunteer who will act as the team’s Contestant Supervisor.
1. The Contestant Supervisor acts as the liaison between the team and the Committee and is available to help the team with questions concerning the Contest Rules and Team Handbook, logistics, safety and security, etc.
2. The Contestant Supervisor conducts damage inspections at move-in and move-out. Teams are liable for any damage caused to the surface of the parking lot as well as damage to Contest equipment, other structures, and other property, including landscaping.
3. There is no required official check-in of teams - the Contestant Supervisor will be meet the team at the team space during the move-in period and be available to assist the team with move-in questions.
4. Upon the team’s arrival, the Contestant Supervisor will notify the beverage inventory team of the team’s arrival and help facilitate the delivery of pre-ordered beverages.
NEWSLETTER
The WCBBQ committee produces and distributes Smoke Signals, a daily newsletter, during the Contest. Teams are invited to share story ideas with a member of the Publicity team or by email to ea@rodeohouston.com.
PHOTOGRAPHY
Go Texan and Metro Team Photographs
1. The Communications-Editorial Committee will be taking photographs of Metro and Area Go Texan barbecue teams on Friday, February 28, 2014 from 10 a.m. to noon.
2. Only 3 people per picture will be allowed (chief cook and two team members)
Winner Photographs
Photographs of winning teams may be accessed at www.wcbbq.smugmug.com. Teams may download free images by right clicking on the image and following the prompts. Teams may also order inexpensive prints from the web site.

MOVE OUT DATES AND PROCEDURES
Please carefully review the following timeline and plan the team’s move-out accordingly. Teams must notify equipment and tent vendors of move-out deadlines.
1. Each team is responsible for ensuring that all equipment, structures, and trash are removed from the team space upon move-out. Any team failing to comply may forfeit future invitations and may be billed for clean-up services.
2. All trash should be place in the dumpster prior to leaving the Contest grounds. Trash should not be left in the streets to block vehicle traffic.
3. Failure of a team to adhere to the move-out timeline and rules may result in forfeiture of future Contest invitations.
Saturday, March 1, 2014, 11 p.m.
1. Contest closes
2. Alcoholic beverage service ends
3. Music ends
4. ALL public and team guests and non-working team members must exit team tents and Contest area.
Sunday, March 2, 2014, Midnight to 4 a.m.
1. Teams may breakdown INSIDE team space ONLY.
2. Teams may NOT bring vehicles onto the Contest grounds.
3. Vehicles already inside the Contest grounds must remain inside the team space and may NOT be moved.
4. All public walkways, utility aisles, and other common spaces must be left free and clear of team equipment, trash, supplies, etc.
Sunday, March 2, 2014, 4 a.m.
Gates open for teams to bring in vehicles.
Sunday, March 2, 2014, 4 a.m. to 4 p.m.
1. Team move-out must be complete by 4 p.m.
2. Any equipment not removed from the Contest area by this time is subject to removal and disposal by the Show.
· The Show is not liable for any damage or loss to equipment left in the Contest area after 3 p.m.
· The team is responsible for costs incurred to remove and/or dispose of any equipment left in the team space.
Sunday, March 2, 2014 – Monday March 3, 2014, 10 a.m. Sunday – 10 a.m. Monday
Gates open to tent companies to begin removal of team tents.
1. All team tents must be removed by 10 a.m., Monday, March 3, 2014.
2. If team tents are not removed by the designated time, the tents will be removed by the Show’s tent contractor at the team’s expense.
· The Show is not liable for any damage to or loss of tents left in the Contest area after the designated removal time.
· It is the team’s responsibility to ensure their tent has been removed.
move tents in a timely manner may result in forfeiture of a team’s invitation to future Contests and the tent company’s may be removed from the approved tent vendor list.

GENERAL RULES AND REGULATIONS
ANIMALS
Animals are NOT permitted on the grounds except for Seeing Eye dogs or certified “human assistance” dogs.
GIVEAWAYS
Giveaways by teams to persons outside of their spaces must be approved, in advance, by Elizabeth Greer (greer@rodeohouston.com or 832-667-1103).
1. All requests must be received in writing with samples or artwork attached 60 days prior to the Contest.
2. Giveaways inside the team’s assigned space to guests invited to team private parties do NOT require approval but MUST NOT be of a political, religious, discriminatory, or lewd nature.
3. The Show has the right to prohibit or require the removal/cessation of any giveaways or other materials/behaviors they determine, at their sole discretion, detract from the general character of the Show.
4. Giveaways may not include any of the Houston Livestock Show and Rodeo logos or “marks” without prior permission of the Show’s marketing department.
MOTORIZED VEHICLES
Teams, guests, or general public are not allowed to bring golf carts, motor vehicles, bicycles, roller skates/blades, skate boards, remote-controlled toys, or any other motorized vehicle/apparatus, except wheelchairs, into the Contest area.
MUSIC
1. Amplified music must be set to entertain the guests inside the team space only.
2. Horns or public-address systems are prohibited.
3. Teams playing excessively loud music will be asked to turn it down or off.
4. All music ends at 11 p.m.
5. Failure to cooperate with requests regarding music, when made by WCBBQ Management or Show officials, may result in immediate expulsion from the Contest or forfeiture of future invitations.
OTHER
1. Shoes and shirts are required at all times.
2. Clothing may not be of a political, discriminatory, or lewd nature. Any person wearing inappropriate or not wearing appropriate clothing, as determined at the sole discretion of Show officials, will be asked to leave the Contest.
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PROHIBITED ACTIVITIES
Teams may not engage in the following activities:
1. Teams may not provide special entertainment or activities for the general public (i.e., promotions, gaming, registrations, band shows, demonstrations, Contests, etc.) without prior written consent from Elizabeth Greer (greer@rodeohouston.com or 832-667-1103).
2. Teams may not fundraise, sell memberships or solicit contributions while on Show grounds.
3. Teams may NOT charge door admission to their spaces or sell ANY item, including food and drink, from their space or any location within the Contest area during the Contest, move-in or move-out.
4. No gambling of any kind is permitted.
5. Stickers for any purpose are prohibited.

CONTEST INFORMATION
AWARDS
See long rules

DUTCH OVEN DESSERT JUDGING
Participation in the Dutch Oven Dessert Contest is optional.
1. Each team, regardless of the total number of team spaces, may only turn in one entry to be judged and scored.
2. All entries MUST be cooked at the Contest and may not be cooked before the dutch oven is tagged.
· The Dutch oven may not be used directly on the parking lot surface as it may result in damage to the lot.
· The oven must be placed in a small pit or grill in order to contain the coals during the entire cooking process.
3. Each entry must be enough for at least 5 judges to sample. Teams may turn in as much as desired within the confines of the sample container provided.
4. Each team must use the sample container provided; no other containers will be accepted, judged or scored.
5. The container MUST NOT be marked in any way (e.g. with a good luck kiss with heavy lipstick, a thumbprint of the cook, etc.).
6. Unlike the meat judging contest, the dessert may be arranged, decorated or garnished as the team sees fit for judging and scoring. While presentation is not judged or scored, the entry should make the judges want to eat it.
7. The scoring method will be a simple 1 to 10 scale with 10 being the highest score possible and one being the lowest score possible; zero is only given in the case of disqualification.
8. The turn in time is 2:15 p.m. thru 2:45 p.m. on Friday, February 28, 2014.
9. Entries will be turned in at the same location as the WCBBQ meat contest entries in the Southwest corner of the committee tent area. Committee volunteers will be out as you walk up to guide and assist you with turn in.
10. Each entry will be checked at turn in and coded for judging.
11. Judging will begin promptly at 3:00 p.m. and continue until all entries are scored.
12. Scores will be tallied and a Dutch Oven Dessert Champion will be selected.
13. Three head cook finalists will be selected and notified before the presentation ceremonies Saturday in the Garden. The three dessert head cook finalists will join the meat contest finalists on stage to receive their award.

MEAT JUDGING
Participation
1. Every team MUST participate in the meat judging contest.
2. If teams have multiple spaces, at least one space must participate.
3. Teams with different names are considered separate entities even though they may share physical boundaries.
Cooking Equipment
1. Each team must have at least one pit, but may use the number they deem appropriate.
2. Teams may not share pits with other teams.
3. If a team has multiple spaces and wishes to have multiple pits, they may be located anywhere within those contiguous spaces.
Chief Cooks
1. Each space with an entry must have a unique chief cook.
2. A chief cook may not cook for multiple teams.
3. A chief cook may not cook for one team with multiple spaces submitting multiple entries.
4. Contestant Supervisors will monitor the cooking and witness the Contest-tagged meat for each chief cook
5. Under NO circumstances will one person be allowed to monitor the cooking on several pits. Violations will result in disqualification.
6. Contestant Supervisors will monitor the cooking and witness the Contest-tagged meat for each chief cook.
Cooking Rules and Regulations
1. Only fires from wood or wood substance (no electric or gas) are permissible.
2. Prior to tagging, the meat may not be cooked, salted, seasoned, or marinated. No garnish is allowed.
3. Teams may trim tagged meat after inspection and tagging.
4. Each team must cook beef brisket, pork ribs, or chicken. No combinations of the above are acceptable, and each team/cook may submit only one type.
5. Teams may cook two separate pieces of the same type of meat (e.g., two slabs of ribs, two chickens, or two briskets). If a team elects to cook two pieces of meat, both pieces must be tagged by the Contestant Supervisor. All entries (preliminary and final) must be cut from the tagged meat in the presence of the Contestant Supervisor. The entry for the preliminary round should be ample enough for judging by six judges and the final round should be ample enough for 10 judges.
6. Each team must use the sample container provided, no other containers will be accepted, judged or scored.
7. Sauce must be cooked onto the meat entry. No pooled sauce or side sauce in the provided sample container is permitted.
8. The container MUST NOT BE marked in any way (e.g. a good luck kiss with lipstick, a thumbprint of the cook, pen marks, etc.)
9. The use of aluminum foil in the turn-in container is optional.
10. Meat tagging will take place from 10:00 a.m. to 12 noon on Friday. Judging will begin at 12:15 p.m. on Saturday. (Meat turn-in starts at 11:45 a.m. on Saturday.)
11. If a team becomes a finalist, new entries from either piece of the tagged meat will be collected. Meat previously cut from an entry will not be accepted for the finals. The Contestant Supervisor will witness the team cutting a new meat sample before the team delivers it for the final round of judging.
Sample Turn- In Procedure:
1. Teams will receive their turn in time. Teams are expected to be on time for their sample turn in.
2. Upon turn in, the sample will be inspected to ensure that it is the correct type of meat; that the meat is properly cooked; and that all rules above have been followed.
3. The tags containing team name, space number, chief cook, and turn-in time will be removed from the Styrofoam container and a number code given to each sample.
4. Each sample will be randomly placed into insulated storage boxes until it is time to serve it to the judges for scoring.
Judging Process:
1. There are three (3) preliminary rounds consisting of a total of 45 judges.
2. The samples will be randomly taken from the insulated storage boxes and placed at the judging tables by Contest Subcommittee personnel, who stay with the samples
· to ensure that the judges do not discuss the samples;
· that all samples are judged;
· and that the judging slips are completed correctly.
3. Judges are provided fresh plates and utensils for each sample as well as foods to clean their palate between samples.
4. Each sample is evaluated on its own merit, not compared against other samples.
5. The samples will be scored by 5 judges on the basis of
· sight/texture (1-5 points),
· smell (1-10 points),
· tenderness (1-15 points)
· and taste (1-20 points),
The higher score is more desirable.
6. The high and low score of each sample is thrown out and the averages of the remaining three judging slips are multiplied by two to achieve a 100 point grading scale.
7. The top eight (8) scores in each meat category (Brisket, Chicken, or Ribs) are invited back for the final round.
8. In the Final Round, twenty-four (24) judges will score the samples on the same criteria used in the three preliminary rounds.
9. The highest score in each meat category will be awarded category champion and the highest overall score in the final round is awarded the Grand Champion Overall of the Contest.
10. The same process is used in determining the Go Texan side of the contest.

The 2014 World’s Championship Bar-B-Que Committee (the “Committee”) management team is made up of the following dedicated Houston Livestock Show and Rodeo volunteers:
Jeff M. Jones, Officer in Charge                                                 Duncan Underwood, Chairman
Clay Scott, Division Chairman                                                      Paul Bonar, Vice Chairman, Beverage Inventory
Russell Knight, Vice Chairman, Beverage Stands                Keith Wilke, Vice Chairman, Safety & Security
Cindy Koon, Vice Chairman, Check-in and Information    Mike Martin, Vice Chairman, Hospitality
Robert Becker, Division Chairman                                             Jimmy Shuford, Vice Chairman, Contest & Judging
David Stone, Vice Chairman, Ticket Sellers                            Harry Miller, Vice Chairman, Headquarters
Karen Chillemi, Vice Chairman, Chuckwagon                       Kellye Brown, Auction Fund Coordinator
Lisa Schutzenhofer, Auction Fund Coordinator                   Rob Morrell, Division Chairman
Robert Cook, Vice Chairman, Equipment                               Phyllis Spittler, Vice Chairman, Publicity
Kirk Long, Vice Chairman, Command Center                        Joey Tabor, Vice Chairman, Gates & VIP Parking
T.C. Morrow, Vice Chairman, Recycling                                  Ryan Weis,  Logistics Coordinator
Dan Wiesner, Ambassador





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